Keep the quality of support. Cut the administrative load.
The more workers you support, the more documents, records, multilingual messages and deadlines pile up. WATARI redesigns that administrative work into a system shared by AI and people, and can run it for you day to day.
See it in the product
The registered support organization workspace is coming soon. We design the split for your support work after measuring your workload.
Common problems
Documents and records everywhere
Files from employers, workers and sending organizations arrive by different routes and are not kept per worker.
Multilingual follow-up
Messages are written for each language and chased until someone replies.
Record-keeping takes hours
Notes from support activities have to be reshaped into the required format.
Deadlines depend on individuals
Periods of stay and renewal preparation are tracked by each staff member separately.
What WATARI handles
- AI
Receiving, sorting and completeness checks
Documents are kept per worker, with missing items and upcoming deadlines listed.
- Your staff
Drafting messages to workers and employers
Drafted in Japanese and English, sent after your staff approve them.
- Your staff
Preparing records
Meeting notes are drafted into the required fields. Staff confirm the content.
- AI
Deadlines and next steps
Each worker’s next task, owner and deadline stay visible.
Example: preparing a renewal
Illustration · synthetic dataList the workers due, at the time you set
Request documents from worker and employer (per language, sent after sign-off)
Check what arrives; chase what is missing
Staff review
Review pack and history
Who is responsible
Carrying out support, and the responsibility for it, stays with the registered support organization. WATARI does not take on support duties themselves; it supports the administrative work behind them, within an agreed scope.
How we can work together
Design & Build
Design the flow from document collection to record-keeping and hand it over as a system your team runs.
Run & Operate
WATARI runs agreed administrative work every day: intake, completeness checks, message drafting.
Scale & Integrate
Bring document exchanges with employers and sending organizations into one flow, with separate permissions.
Start by measuring today’s workload with us.
Tell us the work, the volume and the organizations involved. We will work out together where to start.
Request materials