Onboarding that keeps working at hundreds of hires.
The more people you bring in, the more onboarding paperwork, document collection, residence-expiry tracking and back-and-forth with recruiters, support organizations and gyoseishoshi piles up. WATARI rebuilds that work so AI and your staff share it, then builds it and runs it day to day.
See it in the product
Pre-arrival: documents, pickup and town office for each hire, from offer to day 1.
Illustration · synthetic data
Common problems
Nobody knows what is blocked
Between recruiter, professional and worker, it is unclear what has stalled and why.
Sending the same documents again
Company documents and employment terms are re-sent to every party.
Deadlines kept in one spreadsheet
Periods of stay and renewal timing are tracked in one person’s spreadsheet.
No record stays behind
When the person in charge changes, the history and what was checked are lost.
What WATARI handles
- AI
One view of steps and owners
Every case shows its next step, owner and deadline in one place.
- AI
Collecting company documents
Company and employment documents are gathered, and missing ones are flagged.
- Your staff
Drafting messages to partners
Messages to recruiters, professionals and workers are drafted and sent after sign-off.
- Your staff
Deadline lists and internal reports
Upcoming deadlines are listed and internal reports prepared. Your team confirms them.
Example: preparing for the first day
Illustration · synthetic dataRegister the hiring decision as a case
Gather company documents and employment terms
Bring professional and recruiter exchanges into one flow
Check deadlines and next steps
Arrival checklist and internal report
Who is responsible
Decisions and responsibilities as the employer, and judgments about residence procedures, stay with you and the professionals you engage. You do not need to change the recruiters, support organizations or gyoseishoshi you already work with.
How we can work together
Design & Build
Design your internal onboarding flow as a system HR and site teams can run.
Run & Operate
WATARI handles document collection, deadline monitoring and partner message preparation.
Scale & Integrate
Bring several sites, recruiters or professionals into one flow.
Start by measuring today’s workload with us.
Tell us the work, the volume and the organizations involved. We will work out together where to start.
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